How to write a Memorandum Letter
Memorandum letters are used within companies to inform employees about new policies, updates on employees transfer or for providing and asking for information.
Memorandum Letter Sample.
They should have some key aspects that will make them easy and attractive to read: They need to be a source of useful information or make a recommendation; explain the benefits of the change to the reader and mention any deadlines for applying the new rules (if applicable).
There are various types of memorandum letters:
• Information memorandum letter: It request for information or help from employees. The division of paragraphs should be as follows:
o Use the first paragraph to explain the main idea.
o Use the second paragraph to give all the details.
o Use the third paragraph to explain the actions that need to be taken.
• Problem-solving memorandum letters: It suggests taking some specific action that can improve a certain situation. It needs to include the different effects that the action will have on the company.
o Use the first paragraph to explain the actual problem.
o Use the second paragraph to analyse the consequences that it has.
o Use the third paragraph as recommended actions that can be taken to improve the situation.
• Internal memorandum proposal: It is used to gather together employees searching to take a proposal for change to senior management.
o Use the first paragraph to explain why you are writing a memorandum letter.
o Use the second paragraph to give details about the present situation and your proposal.
o Use the third paragraph to describe advantages and disadvantages.
o Use the fourth paragraph to call for action (it may include a date and place for a meeting, for example).