How to write a Hold Harmless Letter

Brief Introduction

Sometimes we need to write a hold harmless letter to release two parties from legal claims in the future. Creating legal letters is usually the first step in a civil process. It’s important to use a respectful writing.


Here’s a simple guide for those who want to know how to write a hold harmless letter.

1. Write your address and the date in the upper right corner of the letter. The text should be structured in paragraphs. Use a block style.

2. The right way to begin the hold harmless letter is writing a formal salutation. This part must contain the name and title of the receiver. Don’t forget to establish the purpose of your letter, explain the transaction or activity that will be done without any possibility of the receiver to sue.

3. Finish with a sentence which includes the conditions for both parts from the agreement. Then add a line with the word “Sincerely” with your name and signature.


Remember to read the text once or twice to search for mistakes and correct it if it’s necessary. Formal writing is the clue in this type of letters. We all can learn how to write legal documents by practicing the steps.


Hold Harmless Letter