Writing an Excuse Letter – Sample N°2

Brief Introduction

    Excuse letters are written to explain absences either for your kids not going to school or simply for you not being able to go to work. An excuse letter has a very simple layout, and although it needs to include quite a lot of relevant information, it does not need to be written in a strict formal style.


All excuse letters should have the following:

    •The name and surname of the absent person need to be written clearly at the start of the excuse letter.
    •The date or dates on which the person was absent, regardless of if it was you or your children.
    •The reason of absence needs to be explained clearly and any relevant information supporting the excuse of absence needs to be attached (i.e. a doctor’s note, the plumber’s bill, etc).


    The letter needs to be addressed to the right person. Find out who is in charge of supervising the attendance and address the letter to him/her. This will make sure that they receive the letter.

    Also, if you are writing an excuse letter for absence at work, you will need to indicate your full name and your employee number (if you have one). If you do not have an employee number, you will then need to state your job role and the name of your boss.

    Finish always the letter with the appropriate salutations and sign it. Try to be very short and clear on your explanations and avoid going over half a page of length when possible.

Read the first sample of an Excuse Letter


Excuse Letter